Ease Of Use

An out of the box business user configurable solution that intuitively presents the correct information to Users within an efficient workspace.




Presents only relevant tasks which are context sensitive for each user and provides further detail about the project.

Traffic Light Status Warning

Provides instant visibility of whether a task/project is on-time/at risk/late.

Workflow Templates

An unlimited number of configurable workflows can be set up to map your business processes. With the correct access rights, the templates can be amended to map evolving business challenges and therefore drive efficiencies.

Filter Workspace

You can filter workspace in order to sort work by status/activity/project type/brand. This provides focus and priority.

Unlimited Project Information

An unlimited amount of information can be attached to each project.

User Preferences

These enable the user to customize their workspace, alerts and language preference.


To launch the tasks.


  • An off-the-shelf business user configurable solution eliminates the need for long and costly implementation and ensures a robust and reliable solution.
  • User adoption is the key to a successful system implementation. Ease of use drives that adoption rate.
  • Users do not need to navigate multiple screens – the relevant task type is presented to each user in their workspace.
  • Supply chain partners embrace Smartflow.
  • Drives time and cost efficiencies across the process by centralizing all project information and requirements.
  • Reduces errors.
  • Clear dashboards create a proactive project management ethic.
  • Quick deployment reduces the time it takes for Clients to realize cost and time efficiencies across their processes.
  • The flexibility of workflows enables the business processes to evolve with the continually changing challenges that are faced by our Clients.

Smartflow Aids DIY Giant

“The old system from a decade ago was a nightmare.  Gap Systems gives us complete freedom on who we can use externally”

Read more…

What our clients say

dermalogica-50pxBefore Smartflow, we were drowning in paper — which required more manpower to manage, and made referencing past projects really difficult. Now, our entire organization has access to the information they need — whether artwork files, legal/QC approvals.  It makes for a much more efficient workflow, and more clear accountability for each person’s role in a project.

Mathew Divaris

VP Of Global Marketing, Dermalogica

real-50pxSmartflow from Gap has the power and flexibility to enable it to be much more than a system for just managing artwork approvals.

We use it to manage the packaging lifecycle, from the initial idea through to pack delivery, across multiple departments and regions

Simone A. Meyer

Senior Solution Manager, Real Group Holding Gmbh

pharmavite logo 80pxGap Systems truly transformed our creative services process. This has improved our efficiencies in terms of both times and resources, and best of all, it has allowed our designers to do what they do best…create!

Jennifer Murasky

Director of Indirect Sourcing & Shared Services, Pharmavite

nisbets-50px-narrowAs a global business the biggest advantage of integrating Smartflow into our organisation is 24hr proofing and instant feedback. Another big advantage of SmartFlow is project control. It is so much easier when it’s all online than in the old days of chasing pieces of paper around office! Using Smartflow has helped the wider business finally understand the true volume of output from the Marketing dept!

Mark Conron

Marketing Planning Manager, Nisbets