Centralized Data Storage

Smartflow can store any file type, providing version control as standard ensuring the correct data is used throughout the projects.

digital asset


Integrated Digital Asset Library

Supports full version control and full integration with Smartflow projects.

Unlimited Asset Type Storage

Any type of asset can be stored within the library.

Unlimited Metadata

Supports unlimited and configurable metadata.

Easy Asset Linking

Link and reference an asset into the business process and project.

Easily Update Projects

The reference function enables you to see all the projects that use each asset and provides the option to update the project with the new version of that asset.

Simple Access for Supply Chain Partners

Supply chain partners, with rights, can access the digital asset library or any project data. They can also upload content and these can be assigned as tasks within the workflows.

Strong Asset Control

Document and asset access can be tightly controlled as defined by the business process.

Unlimited Storage

Attach an unlimited amount of data/ files to each project.


  • Eliminates the need to search internally and externally for data and assets
  • Creates time and cost efficiencies by ensuring correct data is attached and used throughout the project
  • Reduces errors
  • Increases compliance and provides an audit history
  • Improves collaboration

What our clients say

dermalogica-50pxBefore Smartflow, we were drowning in paper — which required more manpower to manage, and made referencing past projects really difficult. Now, our entire organization has access to the information they need — whether artwork files, legal/QC approvals.  It makes for a much more efficient workflow, and more clear accountability for each person’s role in a project.

Mathew Divaris

VP Of Global Marketing, Dermalogica

real-50pxSmartflow from Gap has the power and flexibility to enable it to be much more than a system for just managing artwork approvals.

We use it to manage the packaging lifecycle, from the initial idea through to pack delivery, across multiple departments and regions

Simone A. Meyer

Senior Solution Manager, Real Group Holding Gmbh

pharmavite logo 80pxGap Systems truly transformed our creative services process. This has improved our efficiencies in terms of both times and resources, and best of all, it has allowed our designers to do what they do best…create!

Jennifer Murasky

Director of Indirect Sourcing & Shared Services, Pharmavite

nisbets-50px-narrowAs a global business the biggest advantage of integrating Smartflow into our organisation is 24hr proofing and instant feedback. Another big advantage of SmartFlow is project control. It is so much easier when it’s all online than in the old days of chasing pieces of paper around office! Using Smartflow has helped the wider business finally understand the true volume of output from the Marketing dept!

Mark Conron

Marketing Planning Manager, Nisbets